How Virtual Tours Provide Event Venue Solutions
Allseated’s VISION products allow venues to virtually showcase event spaces and book new business remotely without the need for onsite meetings with clients.
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Allseated is the technology leader for the events industry. With one in every 10 events in the US running on the Allseated event planning platform, we have built from the ground up a truly unique virtual experience for venues.
Allseated VISION and VISION+ are powerful virtual reality technologies that take an event venue to the next level with an immersive VR experience, letting people virtually step inside to explore the venue from anywhere in the world. It’s truly the ultimate remote selling tool, allowing clients to visit an event venue space from their home with access across every digital platform. With Allseated VISION and VISION+ for venues, sales and ROI happen instantly.
Allseated partnered with Matterport technology to bring virtual tours to venues in the events industry.
Matterport, a company that brings real-life experiences to the virtual world using cutting-edge 3D technology, combined with Allseated’s award-winning event technology platform, offers many benefits to event venues and event pros today.
Visualizing an event is one of the trickiest tasks in the sales process. By virtually showcasing a venue’s event space to clients anywhere in the world, Allseated VISION+ helps venues to close new business and plan events without the need for onsite meetings.
There are many incredible features and benefits to using Allseated VISION products for venue virtual tours.
With Allseated VISION, save time, enhance client experience, and close more business by virtually transporting clients to your venue no matter where they are in the world.
Features include:
✓ 360 Venue Scanning
✓ Virtually Walk The Event Before It Actually Happens
✓ Access Across Multiple Devices
✓ Interactive Website Widget
✓ Save Floorplan Templates
Access to Allseated OPS collaborative floorplan design tools
With Allseated VISION+, venues can offer clients unmatched virtual tours and planning experiences to boost sales and plan events remotely.
Allseated VISION+ includes everything that VISION offers plus:
✓ Gamification Mobility For Enhanced Viewing
✓ Smart Floorplans
✓ Allseated CONNECT
✓ Hybrid Ready for Allseated EXVO Events
Allseated CONNECT brings the entire event team together for virtual site inspections and floorplan tours.
✓ Easily Send Link To Share And Meet
✓ Collaborate, Speak, And Work Within A Layout (In Both 2D and 3D)
✓ No Need For Onsite Meetings
Virtual venue tours allow a venue to showcase a venue’s event space(s) in a photorealistic RealView across multiple platforms, including desktop, tablet, and mobile. These virtual tour options provide enhanced interactive visualization for client experience and the ability to close more business by virtually transporting clients to their event space no matter where they are in the world.
Foundations For Carolinas Review of Allseated During The Pandemic
We spoke with the team at Foundation For The Carolinas for their Allseated review and to learn how virtual venue tours assisted in planning events and booking new business during the COVID-19 Pandemic.
“Using Allseated to collaborate with vendors and clients has worked really well for us. Planning virtually has been so helpful for both social and corporate events. Many of our wedding couples live out-of-town. Being able to work on layouts in 2D and 3D has really helped these clients visualize their events – without being onsite for meetings.
During the pandemic and shutdown, having the virtual tools was incredible. Prospective clients could still “walk the space”, and we were able to engage with them even without meeting in person. It is such a great sales tool to have.
Using Allseated VISION+ gave us an edge ahead of the competition. Our prospective clients could narrow down their venue selection through virtual tours during the shutdown. Through the use of our website widget, these clients could also virtually tour the spaces and get a true sense of the layouts from home. This kept new business opportunities alive during a time when in-person business was shut down.”
Benefits of Virtual Tours For Venues
Venues using Allseated VISION products can offer clients a fully immersive 360-degree experience of a venue’s event space. Venues are scanned and modeled in 3D to create a photorealistic realview of the venue spaces. This allows prospective clients to virtually tour a venue and its event spaces, view life-like table layouts and furniture arrangements, getting a real feel for the venue without being there in person to make decisions. This virtual capability also allows venues to show clients proposed layouts with the ability to make changes in real-time.
The Conrad New York Downtown was in fact one of the very first venues to use Allseated Vision. The technology was launched during Allseated’s Technology Power Luncheon hosted at the Conrad New York hotel during a private luncheon which featured the launch of Allseated’s innovative technology with guest speakers Harriette Rose-Katz and Arthur Backal on the topic of The Changing Digital Climate of Our Working Environment.
Engage Clients Remotely
Having the ability to engage clients remotely is very important. With virtual capabilities, venues can:
- Allow customers to engage with different layouts virtually on the website via widget
- Drive more traffic and increase conversions
- Provide interactive tours to book events from anywhere in the world. No need for onsite or in-person meetings to book new business!
Website Widget
The widget helps to drive more traffic to a venue’s event spaces, providing an interactive and informative tool for clients, opening the door to more business, and the ability to sell their venue and book more events remotely. It’s more important than ever to have options for virtually booking events and working with clients without meeting in person. Using Allseated makes it easy.
Shareable Link to Floorplan
With a shareable link to the event floorplan which is easily generated, showcase layouts as part of the sales proposal. This helps prospective clients envision their event at a venue while giving a venue edge over the competition. Clients can view the event layout virtually and move around the room without the ability to make any changes.
Allseated CONNECT
As part of the Allseated VISION+, the Allseated CONNECT is the first virtual meeting platform to bring the entire event team together for interactive tours. Using Allseated’s virtual meeting platform eliminates the need for onsite inspections and meetings, giving you the freedom to plan events virtually from wherever you are in the world.
The Allseated CONNECT allows vendor teams (and clients) to virtually meet within the event space to explore the layout with access via a tablet, laptop, desktop, or VR headset. It’s simple and efficient to collaborate with prospects and clients inside a virtual venue space to speak, share screens, and work on the event floorplan in both 2D and 3D.
Allseated Technology Luncheon at Rainbow Room
Allseated’s New York Technology Luncheon was held at the Rainbow Room (an iconic New York venue which uses Allseaed Vision for virtual venue tours) to showcase event technology innovations and introduce Allseated’s latest product, the Allseated CONNECT.
CONNECT Video Conferencing will allow you to invite others into a floorplan (like a “Zoom” call) and hold your meetings virtually inside the layout. You will also be able to design the layout and make changes in real-time during the video conference with your clients.
This powerful video conferencing tool will give you the opportunity to offer virtual tours, address remote inquiries, book and plan events remotely.
Here are some of the benefits of the virtual event meeting platform provided by Allseated CONNECT:
- Train event staff remotely
- Enhanced communication
- Video Conferencing
- Virtual On-site inspections
- Remote event sales
- Operational efficiency
- Event Floorplan collaboration
- Visual Communication
Making The Move To Allseated
The team also lacked the ability to provide virtual representations of room layouts to showcase the huge range of versatile spaces for every type of event. The enhanced visualization provided by Allseated’s technology allows The Lowry’s team to transport clients virtually to the hotel for walkthroughs of its event spaces to view floorplan layouts remotely as if they were there in person.
Virtual walkthroughs have eliminated the need to spend time and money for onsite visits, simplifying and speeding up the planning process. The Lowry Hotel is now able to close deals faster and remotely, from anywhere.
Being the first venue and hotel in the UK to embrace Allseated Vision has been a fantastic selling point and incredibly advantageous for The Lowry’s team amongst major competitors as they are able to virtually showcase their event spaces at global Tradeshows, client meetings, and off-site visits. The impact is remarkable; a 10% increase in conversion rates based upon three months of using Allseated, proving it as a valuable tool for rapid return on investment.
The Lowry saves considerable time by using Allseated’s floorplan and virtual tools. Event floorplans at The Lowry can be viewed in 2D and photorealistic 3D with virtual walkthrough capabilities which allows event floorplans to come to life to-scale in full-color splendor – right down to the iconic elements like arched windows, columns, balconies, molding details, railings, chandeliers, lighting sconces, flooring and more.
The Lowry’s event spaces are also available virtually via their website widget powered by Allseated. The website widget allows prospective clients the ability to tour The Lowry’s property from anywhere in the world.
In addition to having event space renderings available in photorealistic view on the hotel website, the Lowry’s team also gives its clients access to their event within Allseated so that they can work collaboratively throughout the process. This allows clients to preview floorplans, upload their guest list, arrange seating, and much more.
Using Allseated also guarantees that the event floorplans are to-scale. On the day of an event, it is a seamless setup, leaving clients happy and the whole experience is positive.
By adopting Allseated, The Lowry Hotel has an easy-to-use and precise floorplan, furniture inventory, and collaborative platform at their fingertips – giving their respective teams the tools needed to focus more on generating new business and to deliver exquisite events. As said by The Lowry Hotel GM Adrian Ellis, “Being the first venue and hotel in the UK to use Allseated’s digital platform has been a fantastic selling point and additional bonus for us to virtually showcase our Event Spaces at Tradeshows, Client Meetings, and off-site opportunities, and as a result have significantly aided our inquiry levels and conversion rates.”
Presidio During COVID-19 Pandemic
We spoke with the event team at The Presidio to learn how using Allseated has assisted in planning events and booking new business during the COVID-19 Pandemic.
During the pandemic, we have had to revise our sales process. Normally we would have people come onsite first to tour the venue and then follow up with virtual tour options. Since March, we have had to limit the number of people coming onsite so Using Allseated Vision for the 360 experience has become the first step in connecting with prospective clients. It’s working really well for us as we are able to showcase three of our event spaces and areas without having people come onsite for tours.
It also helps us to qualify leads before they come onsite because they already have a great idea of what the space looks like and how it is set up. People are so much more open today to the 360 experience and it’s been really effective during this time. We have had Allseated Vision for almost two years, but have never used it as much as we do right now! It’s been super helpful during the production process as well, allowing us to work with clients on upcoming events. We are able to show various templates and layouts during this time to keep business going and interact with booked clients.
Rapid ROI
Recognizing not everyone can take the time or afford to visit every venue under consideration before making a decision and contracting, Terminus 330 added Allseated’s virtual visualization capabilities to its marketing mix – which has paid off exponentially.
In the first year with Allseated, Terminus 330:
- Booked 5 no-tour events, representing nearly $50K in revenue
- Streamlined communications and set-up time to yield $22K in operational savings
- Drove a rapid 9X ROI on the platform’s annual subscription and VR setup investment!
Pear Tree Estate’s experience with Allseated during Pandemic
Allseated gave us a platform to feel hopeful during the pandemic as we had a way to keep a connection with clients and continue their interest. We didn’t know how long until we would be able to see people again in person so it was really nice to have an option to show our event space during the time while being closed. Allseated Vision and the tools kept us going. We were able to send virtual floorplans and interact with clients through virtual tours when we couldn’t get them into the venue.
We kept thinking about how thankful we are to have invested in Allseated Vision last year. Once the pandemic hit, we said, “Ok, well we have the tools, let’s use it! Rather than have to worry about how we would continue to try to do business virtually, we were already prepared.”
Favorite Part of Allseated
We love that Pear Tree Estate comes to life through the click of a button. In one click, a simple to understand 2D floorplan becomes a beautiful 3D floorplan in our venue. There is no imagination required. It’s picture-perfect.
As a company, we aim to make the planning process as stress-free as possible. It’s important for us to be able to make changes quickly and easily. Allseated allows us to make hundreds of changes throughout the planning process.
Boston Park Plaza
We spoke with Christopher J. Shimkus, Director of Catering and Events at Boston Park Plaza about how using Allseated Vision during the COVID-19 pandemic has assisted the venue with booking new business and operations.
“Using Allseated Vision during the COVID-19 pandemic has given us the opportunity to showcase our event spaces while unable to offer onsite tours. It is always standard practice for me to share the virtual tour links in all email replies to inquiries and in proposals – it’s such a valuable tool! Over the last few months with everything shut down and travel restrictions in place, however, using Allseated has never been more critical as we have been able to offer prospective clients virtual tours and also provide them with shareable links to proposed layouts which definitely helped us edge out the competition and close new business without meeting in person.”
Mandarin Oriental New York
We spoke with the team from the Mandarin Oriental, New York to get a glimpse inside their thoughts and experiences so far with using Allseated Vision.
“Allseated’s virtual reality technology has become an amazing selling tool for the Mandarin Oriental, New York team. When sending proposals, we can now include realistic 3D floorplans showing our clients exactly what their event would look like in our event space. Also, for days that we cannot show the space or for clients that are not based in the New York area, we are able to provide a virtual tour of our event space via our website widget, Clients love having the ability to tour our event space with 360 degree view from the comfort and convenience of their own location, be it home or office.
As a unique New York event space (because of the view), the use of Allseated’s Virtual Reality technology allows clients to tour our venue and receive a real feel for the view and what it looks like out the window of each part of the ballroom. This helps us to really showcase the best features of our venue space in a way that no other floorplan program can allow us to do.
The feedback we have received from clients has been great so far. Clients love being able to virtually walk through our event space while also having the opportunity to see it in a first-person view giving them a feel for what their event would look like in our ballroom.
Most wedding venues New York are not using such a progressive and technologically advanced tool so it really sets us apart from our competition. We have really seen an increase in client response since we started using the VR!”
EXVO Ready
Venues using Allseated VISION+ are also EXVO ready which means hybrid events and virtual extensions to live events are now easy and possible.
Allseated VISION allows venues to virtually showcase event spaces and book new business remotely without the need for onsite meetings with clients.
Yes, venues using Allseated VISION can offer clients virtual tours and a fully immersive 360-degree experience of a venue space. Venues are scanned and modeled in 3D to create a photorealistic realview of the venue spaces. This allows prospective clients to virtually tour a venue and its event spaces, view life-like table layouts and furniture arrangements, getting a realfeel for the venue without being there in-person to make decisions. This virtual capability also allows venues to show clients proposed layouts with ability to make changes in real-time.
The widget helps to drive more traffic to their venue spaces, providing an interactive and informative tool for clients, opening the door to more business, and ability to sell their venue and book more events remotely. It’s more important than ever to have options for virtually event booking. Using Allseated makes it easy.
Allseated CONNECT allows vendor teams (and clients) to virtually meet within the event space to explore the layout with access via a tablet, laptop, desktop, or VR headset. It’s simple and efficient to collaborate with prospects and clients inside a virtual venue space to speak, share screens, and work on the event floorplan in both 2D and 3D.
Things To Know
With Allseated, it’s easy to get set up and running with virtual tours for your venue. Using Matterport scans, Allseated VISION/VISION+ technology will give you a photorealistic virtual tour of your venue along with the planning tools needed to plan and sell events.
Allseated VISION products offer venues virtual tours using Matterport scans. Along with virtual tours, you will receive a widget for website, Allseated OPS digital floorplanning tools, access across multiple devices, and when signed up with VISION+, you will receive Allseated CONNECT and be hybrid-ready.
Venues that offer virtual tours will close more deals than venues that do not have a virtual tour option on their website. Virtual tours put venues ahead of competition and make it much more compelling for prospective clients to visualize their event at the venue in advance from anywhere in the world. Virtual tours also assist throughout the event planning process making for a much more pleasant and accurate planning experience.
