Events / Here’s Why Event Vendors Use Allseated
Event vendors benefit from the digital event organization tools, operational efficiency, and collaborative features available when using event management software for event planning.
With Allseated’s room arranging software and added event planning features, the planning process is accurate and efficient, leading to a smooth and successful day of event execution.
Manage Event Guest Lists
Clients are always looking to find the added value in the vendors they hire for their events. One way to easily provide added value for clients is with Allseated’s event planning software. Using Allseated’s event planning software gives access to creating and managing an event guest list. This state of the art guest list management tool increases organization and operational efficiency while also providing an easy way to create a wedding seating chart.
Meeting and event planners can collaborate with their clients in Allseated with the ability to create and manage their event guest list, track RSVP’s, keep notes, and store meal type information. Having access to manage the guest list within an event increases organization and operational efficiency while also providing an easy way to create the event or wedding seating chart.
“When I think about Allseated as a company, I think cutting edge. They are an incredible solution to so many problems that we have in the industry, and it is an amazing product to take advantage of” -Kate Foster, Hospitality Marketing Solutions
Design Floorplans To-Scale
Allseated table layout generator removes all of the uncertainty that often surrounds designing floorplans. The banquet table layout generator and seating chart maker tools make it really easy and efficient to place tables and other furniture directly in the layout .
Designing an event table layout in Allseated allows the event team working the event to come up with vendor table set up ideas, understand the layout of the space, flow of the room, and each vendor’s role and requirements ahead of time.
Wedding and event vendors are able to each outline, design, and position their needs in the layout which will pave the way for a seamless set-up. Once all vendors have communicated their details within the floorplan, it’s simple and efficient to see how all of the pieces will come together on the day of the event.
Event vendors use Allseated’s table design software to create a table layout to-scale because it is very easy to customize details and include what is needed to design the floorplan.
- Select your tables, chairs, objects, and furniture
- Customize spacing
- Join tables and/or knock off chairs
- Include spacing for dance floors and entertainment areas
- Mark exits within the layout
- List any planning details and/or notes directly within the floorplan
- Save favorite objects and templates for future layouts
- Create custom groups and save to favorites
- Upload files (including JPG, PNG, PDF) to floorplan
Allseated Physical Distance Tool
Allseated has launched a revolutionary new technology that enables the creation of social distance floorplans providing the Events Industry with a path to safely reopen as COVID-19 restrictions are eased. As seen on NBC News NOW, this physical distance tool for event floorplans allows planners, venues and other event stakeholders to plan event layouts incorporating new social-distancing guidelines, and dynamically ascertain new room capacities, ingress and egress, and foodservice protocols while ensuring the safety of event guests and staff as paramount.
With Allseated’s Physical Distancing Tool, you can:
- Give clients confidence by designing floorplans with guest and staff safety at forefront
- Create layouts to meet distancing guidelines to run a safe distance event.
- Visualize the event floorplan with distancing in place.
- Better understand how new guidelines will affect capacity.
The Physical Distance Tool was recently featured during a segment with NBC News NOW to discuss how Allseated’s event technology is assisting wedding venues, planners, and clients open back up and get back to planning events safely.
“The physical distance tool has been completely invaluable — I can’t imagine what we would be able to do without this tool! We need to make clients feel comfortable and using the distance tool allows us to do that.”
-Mara Tzizik- Swanson, Presidio Trust
Objects Library
In addition to a vast standard object library (including a wide range of tables and chairs based upon the industry standards), Allseated also has several furniture rental partnerships. The furniture partnerships include the two largest national rental companies, AFR and CORT. This allows users to choose from a large selection of event furniture items when designing their event floorplans online. All event furniture renders beautifully in 3D.
Private Collections
It is possible to have custom items rendered and uploaded as a private collection in Allseated. The private collection option allows your vendor team and clients to work with your in-house inventory when designing floorplans using the Allseated events management platform for their events.
Easy Vendor Collaboration
Allseated’s room arranging software for events makes it easy for vendors to communicate their needs, especially within the floorplan.
Wedding and event vendors can enter their own details and requirements within the floorplan layout. The collaborative nature of Allseated allows for easy communication, keeping the entire vendor team up to date throughout the planning process and able to work together virtually in real time.
Here are some examples of how vendors can communicate their needs within the floorplan.
An entertainment company is able to include the design for their staging layout without the floorplan to show the dimensions for their needs during the event.
The entertainment company can mark areas for:
- Lighting equipment
- Plasma screens
- Photo stations or entertainment stations
- Sound, power needs, dance floor dimensions,
- DJ staging booth and facade and the staging plot for instrumentation layout.
- And more!
A rental company can detail how and where the rentals should be placed within the layout.
Rental items such followed may be included:
- Tables
- Chairs
- Tabletop items
- Bars
- Lounge furniture and objects
- Dancefloors
- Tents
- Hand Sanitation Dispensers
A rental company can also take into account the entertainment company’s layout when designing their own layout for furniture so that the room is well set up for the event.
Event planners can use the floorplan and information from other vendors to their advantage to include their own details such as:
- Ceremony items
- Escort card table placement (with notes on how it will be set up)
- Menu cards
- Personal items such as champagne flutes, the cake cutting knife, favors or any other personal items that will be brought to the event.
The caterer or venue may be responsible for providing the tables and linens so they need to know which table sizes to set up for the event. This is information they can gather from seeing the details listed by other vendors within the floorplan.
The caterer will take note of the details provided by each vendor as an overview for setup and execution of the event. The layout also assists the caterer when considering the overall flow of the room and placement of items such as:
- The dance floor area
- The cake table
- And any additional tables required for the event
Photographers are not often involved in designing an event’s floorplan. However, if photographers can gain access to a 2D or 3D floorplan of the event, they can then use the layout to better manage their time and tasks constructively in order to capture all of the elements via photo and video.
Photographers like to mark the floorplan with the area in which they may take formal photos and placement of selfie stations.
“When I think about Allseated as a company, I think about inclusion between the client and the planner, and everybody having access to the same technology” – Samantha Radandt, B&R Events
2D/3D Event Layout Viewing
The future of Interactive presentation ideas for event planning is already here today through the use of virtual walkthroughs. Allseated’s 3D viewing and virtual reality capabilities provide enhanced visualization of a floorplan and event space like never before possible. Switch from 2D viewing to 3D viewing at any time to take a virtual walkthrough of the venue layout design created. The 3D viewing has various options. Choose Bird’s Eye viewing to see the floorplan from an above view. Alternatively, walk through the 3D layout in 1st Person View as if you were literally walking through the floorplan. Use the tools to plan a virtual event to really experience the layout. Using Allseated’s 3D viewing and virtual reality tools truly makes it feel as if you’re actually immersed in an event space.
Virtual Walkthroughs
Allseated’s event layout software offers virtual reality capabilities. Virtual Reality and the ability to take virtual tours of venues provide enhanced visualization, immersing all involved in the event on the floorplan. With 3D wedding design software, vendor teams and clients can virtually tour the future event table layout from anywhere without the need for onsite, in-person walkthroughs. Allseated provides a photo-realistic 3D RealView experience of dynamic layouts across multiple platforms.
Allseated VISION virtual venue tour technology allows venues to virtually showcase event spaces and book new business remotely without the need for onsite meetings with clients.
Venues using Allseated Vision can offer virtual tours. As a Matterport partner, the virtual tour technology provided by Allseated will virtually showcase a venue’s event space(s) in a photorealistic RealView across multiple platforms, including desktop, tablet, mobile, and Virtual Reality (VR) headset. These virtual tour options provide enhanced interactive visualization for client experience and the ability to close more business by virtually transporting clients to their event space no matter where they are in the world.
With virtual capabilities, venues can:
- Allow customers to engage with different layouts virtually on the website via widget
- Drive more traffic and increase conversions
- Provide interactive tours from anywhere in the world. No need for onsite or in-person meetings to book new business!
3D Tabletop Designer Tools For Table Design
Allseated’s 3D event designer tools provide enhanced visualization for tabletop and buffet displays to-scale for wedding design within the wedding seating chart and floorplans. The designer tool options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.
The designer tools enhance visualization and accuracy, making the collaboration process for vendors and clients during the event design much more efficient. Florists, rental companies, and event designers use the designer tools along with clients to collaborate efficiently and accurately to create the best tabletop wedding design layouts for an event.
Through the use of Allseated’s 3D viewing, collaborative tools, and virtual reality technology, the need for on-site meetings are not necessary. This saves venues and their clients time, making the planning process much easier and efficient. Venue tours, walkthroughs, and site inspections can now be done from anywhere in the world.
Vendor teams can use Allseated to review floorplan details, virtually tour the event layout, review inventory, and utilize the timeline tools to ensure a seamless event set up and execution. With all data updated in real time, it’s easy to make changes during the planning stage to ensure accuracy of the information on the day of an event.
“When I think about Allseated as a company, I think of an innovative organization that is always thinking about what’s next” -Kevin Dana, CORT Events
Close more business
Event venues and vendors using Allseated find that the digital planning tools and features open up their markets and help to expand business.
The ability to work with vendor teams and clients virtually opens up opportunities that may not have been available without the use of event planning software like Allseated.
The enhanced visualization of floorplans and virtual reality technology allow prospective clients to tour venue spaces and event layouts from anywhere in the world.
The event layout software and virtual reality technology also provides vendors with the ability to create layouts and suggest floorplans to clients during the design and planning stages. This added benefit can sell a client on an idea through the enhanced visualization available to them when collaborating within Allseated.
The virtual experience opens up the destination market as well as the market to clients who may not be able to come in for a meeting. Visitors can tour a venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality. Decisions can be made on the spot to book an event without having to actually be at the venue in order to make the decision.
Ease of Day of Event Set Up
Vendors love to use Allseated because it creates total ease of set up on the actual day of the event. As vendors can design floorplans to-scale while working collaboratively throughout the planning process with vendor teams and clients, the actual day of the event is seamless and accurate. All vendors know what to expect on the day of the event and are able to reference the floorplan and timeline during set up for all important details and placement of objects and furniture within the layout.
