Top Planning Tools for Events

Allseated event layout planning tools allow event professionals to easily plan all types of events.

Allseated provides the event layout tools and wedding seating chart tools needed to efficiently manage the table seating and floorplan details for an event. With virtual and collaborative benefits available when using Allseated, the event planning process is easier than ever before.

When planning an event, guest list management, reception layout tools, and seating chart templates are important elements that require organization, accuracy, and efficient collaboration between vendors and clients to ensure a seamless day of event.

Allseated offers the best tools for event planners.

Event Guest List Management Tools

Establishing and organized a wedding or  event guest list during the initial phase of planning is one of the most important aspects of creating a seamless, more efficient process. Allseated’s state of the art guest list-builder tool increases organization and operational efficiency. The Allseated guest list tool is an added value to clients, allowing users to do the following:

• Keep an accurate count and list of all invited guests in one place.
• List mailing information
• Group guests into categories (such as friends, family, colleagues) for even more organization.
• Keep notes
• Track RSVP’s
• Assign meal preferences for each guest, preventing the chance for error.
• Specify guests for multiple events such as wedding-related events (bridal showers, rehearsal dinners, and day-after wedding brunches).
• Arrange seating charts directly from the guest list.
• Generate reports

Floorplan Layout Tool

With all wedding floorplans designed to scale in 2D with the ability to view in 3D, event professionals love collaborating within Allseated to create layouts. It is very easy to customize details and most importantly, ensure accuracy.

Did you know that one in every ten events in America is created in the Allseated platform? As such, most venues already have their event floorplan templates uploaded into the Allseated platform. If someone else held an event at the same venue and used Allseated, the floorplan is stored and ready to be used by you! If you have any changes to the existing event floorplan, we can accommodate you.

There are many features available to users when designing event floorplans using Allseated event space planning tools.

Using Allseated’s room layout tool  to design a floorplan you can:

• Select your tables, chairs, objects, and furniture
• Customize spacing
• Join tables and/or knock off chairs
• Include spacing for dance floors and entertainment areas
• Mark exits within the layout
• List any planning details and/or notes directly within the floorplan
• Save favorite objects and templates for future layouts
• Create custom groups and save to favorites
• Upload files (including JPG, PNG, PDF) to floorplan

Allseated Physical Distance Tool

Allseated has launched a revolutionary new technology that enables the creation of social distance floorplans. This physical distance tool for event floorplans, which was featured on NBC News NOW, allows planners, venues, and other event stakeholders to plan event layouts incorporating new social-distancing guidelines, and dynamically ascertain new room capacities, ingress and egress, and foodservice protocols while ensuring the safety of event guests and staff as paramount.

With Allseated’s Physical Distancing Tool, you can:

• Give clients confidence by designing floorplans with guest and staff safety at the forefront
• Create layouts to meet distancing guidelines to run a safe distance event.
• Visualize the event floorplan with distancing in place.
• Better understand how new guidelines will affect capacity.

The Physical Distance Tool was recently featured during a segment with NBC News NOW to discuss how Allseated’s event technology is assisting wedding venues, planners, and clients open back up and get back to planning events safely.

Event & Wedding Seating Chart Tool

Once RSVP’s are received and event floorplan layout is created, it’s easy to create the event’s seating chart using Allseated. The seating tab within your event provides you with access to your floorplans and guest list. Seat guests within the floorplan layout by selecting guests from the guest list and placing them at the desired tables. It’s simple and efficient to select a guest, then click on a specific table in the floorplan, to easily seat the guest. When creating your event or wedding table seating chart, you may wish to seat guests at specific seats at specific tables. Allseated offers you the option to do this by first placing them at a table, clicking that table, and assigning the guest to their specific seat.

3D Room Layout Tool

A major benefit to designing wedding floorplans online using Allseated’s 3D floorplan software is the ability to view floorplans in 2D and 3D. At any time during the online floorplan design process, easily, it’s easy to switch from 2D viewing to 3D viewing to take a virtual walkthrough of the layout. The 3D viewing options include Bird’s Eye viewing o which allows you to see your event floorplan in 3D from an above view. It’s also possible to virtually walk through the online floorplan layout in 3D via 1st Person View as if you were taking a virtual walkthrough of your event floorplan layout. The many varieties of 3D floorplan viewing options help to ensure that you’re 100% satisfied with the layout during the design process. This makes the day of the event seamless, accurate, and in line with your event vision.

Having an Outdoor Event?

It’s easy to create and design an outdoor event layout using Allseated’s event layout tools and wedding tent layout tools.

Allseated can create outdoor floorplans to scale! We can work with Google Maps screenshots or *overhead* photographs as long as they have at least one accurate dimension included. We can also work with hand-drawn diagrams but please be aware that if the drawing itself isn’t to scale, we need the area dimensions in order to produce an accurate diagram! You can upload your outdoor floorplan using the Floorplan Wizard.

Virtual Wedding Table Design Tools

Allseated’s wedding table layout tools include designer tools that provide enhanced visualization for tabletop and buffet displays to-scale within the event seating chart and layout. The virtual designer tool options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

The virtual designer tools for wedding tabletops offer enhanced visualization and accuracy, making the collaboration process for vendors and clients much more efficient. Florists, rental companies, and event designers use the designer tools along with clients to collaborate efficiently and accurately to design the best tabletop layouts for an event.

Generate Reports

The Allseated OPs suite of collaborative event planning tools includes the ability to generate useful reports. Reports can be filtered to meet many of your event planning needs. Easily generate an event floorplan report to detail your specific layout along with a complete listing of the inventory, table breakdown, and seating information.

A guest report can also be generated to include details such as meal types, table numbers, and any other information relevant to the venue/caterer. A guest list report can also be generated for other planning purposes such as invitations, escort cards, and favors.

Virtual Reality Tools For Venues

Virtual tours for venues are a desirable marketing and sales tool for virtual engagement, remote selling, and event planning opportunities. Venues using Allseated Vision can offer virtual tours which virtually showcase a venue’s event space(s) in a photorealistic RealView across multiple platforms, including desktop, tablet, mobile, and Virtual Reality (VR) headset. These virtual tour options provide enhanced interactive visualization for client experience and the ability for venues to close more business by virtually transporting clients to their event space no matter where they are in the world.

Benefits of Allseated Vision For Venues

Along with the benefits of using Allseated’s collaborative floorplan and event management tools (Allseated Ops), venues using Allseated Vision also have access to the following:

Ability to Offer Virtual Venue and Event Space Tours

Venues using Allseated Vision can offer clients a fully immersive 360-degree experience of a venue space. Venues are scanned and modeled in 3D to create a photorealistic realview of the venue spaces. This allows prospective clients to virtually tour a venue and its event spaces, view life-like table layouts and furniture arrangements, getting a realfeel for the venue without being there in-person to make decisions. This virtual capability also allows venues to show clients proposed layouts with ability to make changes in real-time.

A Way to Engage Customers Remotely

Having the ability to engage customers remotely is very important. With virtual capabilities, venues can:

• Allow customers to engage with different layouts virtually on the website via widget
• Drive more traffic and increase conversions
• Provide interactive tours from anywhere in the world. No need for onsite or in-person meetings to book new business!

Website Widget

The widget helps to drive more traffic to their venue spaces, providing an interactive and informative tool for clients, opening the door to more business, and the ability to sell their venue and book more events remotely. It’s more important than ever to have options for virtually event booking. Using Allseated makes it easy.

Generate a Shareable Link to Floorplan Layout

With a shareable link that is easily generated from a floorplan, it’s now possible to showcase layouts as part of the sales proposal. This helps prospective clients envision their event at your venue while giving a venue edge over the competition. Clients can view the layout virtually and move around the room without the ability to make any changes.

Access to Allseated Connect

As part of the Allseated Vision, the Allseated Connect is the first virtual meeting platform to bring the entire event team together for interactive tours. Using Allseated’s virtual meeting platform eliminates the need for onsite inspections and meetings, giving you the freedom to plan events virtually from wherever you are in the world.

Some benefits of using Allseated Connect:

• Train staff remotely
• Enhanced communication
• Video Conferencing
• Virtual On-site inspections
• Remote sales
• Operational efficiency
• Floorplan collaboration
• Visual Communication

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