Events / Benefits of Event Check-in Software
Event check-in apps are becoming increasingly popular in the events industry for all types of events. From corporate meetings and conferences to social events, event organizers and planners are learning to take advantage of event check-in software to streamline the check-in process and further enhance the guest experience.
Forward-thinking event professionals who embrace new ideas and ways of working while looking to stay ahead of the trend curve will find they are well positioned to take advantage of whatever the future may bring.
It’s critical for event organizers and planners to not only utilize event technology during the planning process but also adapt to using apps for check-in as a form of event management software. Technology assists with events across the board today, from the planning process to event execution. There are many benefits to using event check-in software.
Let’s examine the top reasons to use check-in apps for events.
The event experience starts at check-in
As you focus on guest experience, the reality is, that the event experience and how guests feel begins at check-in. Make it simple and efficient for guests from the moment they arrive at an event by utilizing an event check-in app which speeds up the arrival process while also allowing a guest to learn their seating assignment at the same time.
Event check-in software allows event organizers to reduce the bottleneck that can exist at event arrival by offering a streamlined and efficient check-in process.
With our always-on, connected life, event professionals and their guests don’t have the time to wait for slow service and are getting accustomed to expecting fast, streamlined service. Providing a fast and efficient way for guests to check in using event check-in software for tablets from Allseated to an event satisfies the expectations of today’s clients and guests — fast response and service.
Eco-Friendly
Eco-friendly events are on the rise. Every step an event organizer and planner can take towards going green is a step in the right direction.
Through the use of digital planning tools and event check-in software, event professionals automatically cut down on their use of paper. No longer is there a need for hand-drawn diagrams, writing out guest lists, and paper printouts of details.
With an event check-in app, the printed guest list and floorplan are not required at the event. When using a guest check-in app, place cards and escort are not necessary either. Easily instruct guests at check-in where they will be seated through the use of event check-in software.
Access to master seating and floorplan
Using Allseated’s mobile event check-in software gives you access to the master event seating chart and event layout while at the event. Easily reference the floorplan during setup in both 2D and 3D for enhanced visualization.
With access to the master seating chart, it’s easy to show guests where they will be seated.
As a reminder, here’s a quick summary of the floorplan features available to you when designing floorplans in Allseated:
- Design event layouts in 2D/View in 3D
- Select your tables, chairs, objects, and furniture from extensive libraries
- Customize spacing
- Join tables and/or knock off chairs
- Include spacing for dance floors and entertainment areas
- Mark exits within the layout
- List any planning details and/or notes directly within the floorplan
- Save favorite objects and templates for future layouts
- Create custom groups and save them to favorites
- Upload files (including JPG, PNG, PDF) to floorplan
- And so much more!
Learn more about Allseated’s event floorplan design features for events in this article.
Real-time information
An event check-in app will give you access to real-time information. Stay current on guest count along with who is already checked in and who has yet to arrive, easily and efficiently. Information is updated in real-time so as organizers check in guests, the date is updated immediately for you to see, allowing you to take an overview of the check-in status at any time.
Generate Reports
Using an event check-in app allows you to pull reports after the event. This helps event organizers and their event teams to best learn who was in attendance and who didn’t show up for the event. Having access to reports helps to send follow-ups on the event as well as analyze event data which can be useful for future events.
Increase productivity
The smallest inefficiency can set you, your team, and most importantly, your event back. By using digital tools and a check-in app at events, it’s easier than ever to increase productivity and avoid bottlenecks that can affect guest experience and the overall success of an event.
With event check-in software, the check-in process is more organized, streamlined, and efficient. Free up time and manpower that in the past would go to checking guests into the event and apply it elsewhere to enhance the event experience.
Using a check-in app allows guests to spend less time during the arrival process at the venue and more time experiencing the event.
Allseated’s Day-Of Mobile App for tablets is an event check-in software extension of Allseated’s 3D floorplan software, giving you access to your event on the go.
The Day-of Mobile app for tablets offers a full event check-in system including real-time collaboration, live check-in updates, an overview of check-in status, and the ability to view your floorplans in both 2D and 3D. The software offers a guest check-in app that allows you to let your guests know where they are sitting while also keeping track of who is in attendance, and who is unaccounted for.
The Day-Of Mobile app also gives you direct access to your master seating chart.
- Ability to view event floorplan diagrams in both 2D and 3D
- Access to the master event seating chart
- Realtime collaboration
- Live event check-in updates
- Overview of event check-in status
FAQ
The Day-of Mobile app for tablets offers a full event check-in system including real-time collaboration, live check-in updates, an overview of check-in status, and the ability to view your floorplans in both 2D and 3D. The software offers a guest check-in app that allows you to let your guests know where they are sitting while also keeping track of who is in attendance, and who is unaccounted for.
Event check-in apps are becoming increasingly popular in the events industry for all types of events. From corporate meetings and conferences to social events, event organizers and planners are learning to take advantage of event check-in software to streamline the check-in process and further enhance the guest experience.
The smallest inefficiency can set you, your team, and most importantly, your event back. By using digital tools and a check-in app at events, it’s easier than ever to increase productivity and avoid bottlenecks that can affect guest experience and the overall success of an event.
As you focus on guest experience, the reality is, that the event experience and how guests feel begins at check-in. Make it simple and efficient for guests from the moment they arrive at an event by utilizing an event check-in app which speeds up the arrival process while also allowing a guest to learn their seating assignment at the same time.
An event check-in app will give you access to real-time information. Stay current on guest count along with who is already checked in and who has yet to arrive, easily and efficiently. Information is updated in real-time so as organizers check in guests, the date is updated immediately for you to see, allowing you to take an overview of the check-in status at any time.
Technology assists with events across the board today, from the planning process to event execution. There are many benefits to using event check-in software. It’s critical for event organizers and planners to not only utilize event technology during the planning process but also adapt to using apps for check-in as a form of event management software.
Using an event check-in app allows you to pull reports after the event. This helps event organizers and their event teams to best learn who was in attendance and who didn’t show up for the event. Having access to reports helps to send follow-ups on the event as well as analyze event data which can be useful for future events.
- Design event layouts in 2D/View in 3D
- Select your tables, chairs, objects, and furniture from extensive libraries
- Customize spacing
- Join tables and/or knock off chairs
- Include spacing for dance floors and entertainment areas
- Mark exits within the layout
- List any planning details and/or notes directly within the floorplan
- Save favorite objects and templates for future layouts
- Create custom groups and save to favorites
- Upload files (including JPG, PNG, PDF) to floorplan
- And so much more!
