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Outdoor Bat Mitzvah (Allseated Event Spotlight)

14 June 2021

As we continue to open up after the COVID-19 Pandemic, events are still pivoting from the original plans with much reconfiguring taking place.

In this Allseated Event Spotlight, Melisa Imberman of The Event of a Lifetime shares the intricate planning and event details surrounding this unique and beautiful outdoor Bat Mitzvah!

This Bat Mitzvah was originally supposed to be a large party at a venue. However, due to COVID, the location was changed to the family’s home with one party during the day and another in the evening.

At the time of the Bat Mitzvah, COVID regulations permitted 25 people to attend social gatherings at private residences in New York. For this reason, the party was split to accommodate 25 guests during the day and 25 guests in the evening. The daytime party was for adults including family and friends. The kids had their own party in the evening.

The daytime party was a Tea Party (“Allie in Wonderland Mad Tea Party”) with full event seating, and the evening party was a dance party with a lounge, dancing, and games.

Since both parties utilized the same tent in my client’s backyard, using Allseated became invaluable. With Allseated, I was able to create a detailed floorplan of each event which helped us to visualize the layouts, organize the details, and made the turnover go more smoothly.

The day started with a small service at the temple while others participated via Zoom. In addition to the service being live-streamed, the beginning of the celebration was also live-streamed so that those not in attendance could hear the blessings and toasts, and they were able to make toasts via zoom. After the formalities were done, the tea party began.

Tea Party Details:

As guests approached the tent, there were signs directing to the party
The welcome table really set the scene as guests entered the enchanted wonderland. Escort cards were vintage teacups) and logo masks
Guests sat at one large table with plenty of room for social distancing
The plates and cups were a mismatched vintage china
Table decor included in vintage teapots and teacups
The cake was topsy turvy with a tilted teapot on top spilling flowers onto the cake. The cake also included her logo and several other elements such as a clock and key
Since there were only 25 people in attendance, we were able to call each person/family up to light a candle, and then the candles were extinguished with a custom message fan instead of blowing them out
As an exit treat, guests received a logo box containing cookies
All guests who were unable to attend were sent Zoom boxes. The logo box contained a Mad Hatter’s hat (which many of the zoom guests wore when they watched from home) and in the hat was a yarmulke, challah with a tag that said “Eat me”, a Bubble Tea kit with a tag that said “Drink me”, a teacup filled with heart-shaped chocolates, a deck of playing cards with Bat Mitzvah logo, a mask and hand sanitizer.

Evening Party Details:

The tent was transformed from luncheon to lounge
The lounge had velvet furniture, whimsical linens, and tons of whimsical things to look at
The dance floor was wrapped in a Black & White check pattern with a Bat Mitzvah logo in the center
During the cocktail hour, the kids played family feud
There was an incredible cotton candy artist who created works of art out of cotton candy that looked almost too good to eat
The photo op was a double swing. Behind the swing was a boxwood wall adorned with Bat Mitzvah logo, frames, clocks
The food stations were all in the theme “Eat Me” “Taste Me” “ Try Me” and the bar was a Mad Hatter Tea Party bar “Drink Me” that served different types of Bubble tea
Since only 25 kids were invited, the Bat Mitzvah girl didn’t want anyone to feel left out if they saw someone wearing logo apparel from her party so there were no logo t-shirts or hats. Dancefloor giveaways were hair ties, airpod cases, phone wallets, and message fans
Favors were beautiful throw blankets embroidered with the date in Roman numerals and fuzzy pajama shorts with the date and a folded down waistband with saying from Alice in Wonderland