Best Practices for Vendors When Working With Venues



It’s crucial for vendors when working with venues to be a team player. Getting along with fellow vendors and being a team player can help to ensure a successful event while providing a pleasant experience for everyone involved.

It’s also a great way to establish relationships with fellow vendors which can lead to referrals and the promotion of your business.

Below are some of our top tips for best practices for vendors working with venues.

Be On Time

Arriving on time should be a rule of thumb when it comes to anything involving your business. This holds especially true when you arrive at the venue the day of an event!

It’s smart to arrive ten minutes earlier than the agreed upon arrival time. Be respectful of the time of your colleagues. If you are late, this can easily cause a domino effect with everyone else’s schedule.

Go Above and Beyond

Consider asking the event manager if there is anything you can help with which will be more appreciated than you can imagine. You may only have five minutes, but the event manager will appreciate the gesture nonetheless.

Not to mention, that’s plenty of time to help fold napkins! It’s those that go above and beyond that stick out in a manager’s mind, and they won’t forget it when it comes to future events and clients.


Nothing says ‘I like you’ more than promotion. Whether it’s with a referral to one of your clients or on social media, it’s a great way to build vendor relationships. Are you submitting the event to a blog or magazine? Be sure you include your fellow vendors in the vendor list and give them a shout out when it is published.

While it may take some time, these best practices for vendors working with a venue will guarantee that you’ll have great relationships all over town before you know it!

Heather Jones is the Catering Sales Director for Wente Vineyards, a family-owned property that is home to a winery and vineyards, a golf course, restaurant, and a handful of unique facilities for hosting weddings and special events.

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